NATIONAL ACADEMY OF RECORDING ARTS & SCIENCES
This Site is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
3. Gathering, Use and Disclosure of Non-Personally-Identifying Information.
We collect both Non-Personally-Identifying Information and Personally-Identifying Information from you. “Non–Personally–Identifying Information” is information that, without the aid of additional information, cannot be directly associated with a specific person or entity. “Personally–Identifying Information,” by contrast, is information such as a name or email address that, without more, can be directly associated with a specific person or entity.
A. Gathering Non-Personally-Identifying Information.
(i) Web Browsers.
Like most site operators, we gather Non-Personally-Identifying Information from you of the sort that web browsers, depending on their settings, may make available. That information includes your Internet Protocol (“IP”) address, operating system and browser type, and the locations of the web pages you view right before arriving at, while navigating and immediately after leaving this Site.
(ii) Web Cookies.
A “Web Cookie” is a string of information that a site stores on your computer, and your browser provides to this Site, each time you submit a query to this Site. We may use Web Cookies to track the pages that you visit during each Site session, both to help us improve your experience and to help us understand how this Site is being used.
IF YOU DO NOT WISH TO HAVE WEB COOKIES PLACED ON YOUR COMPUTER, YOU SHOULD SET YOUR BROWSER TO REFUSE WEB COOKIES BEFORE ACCESSING THIS SITE, WITH THE UNDERSTANDING THAT CERTAIN FEATURES OF THIS SITE MAY NOT FUNCTION PROPERLY WITHOUT THE AID OF WEB COOKIES. IF YOU REFUSE WEB COOKIES, YOU ASSUME ALL RESPONSIBILITY FOR ANY RESULTING LOSS OF FUNCTIONALITY.
(iii) Web Beacons.
A “Web Beacon” is an object that is embedded in a web page. It is usually invisible to you but allows site operators to check whether you have viewed a particular web page or email communication. We may place Web Beacons on pages of this Site and in emails we send to you.
You may not decline Web Beacons. However, they may be rendered ineffective by declining all cookies or modifying your browser setting to notify you each time a cookie is tendered and permit you to accept or decline cookies on an individual basis.
(iv) Third Parties’ Use of Web Beacons and Web Cookies.
This Site may include third-party advertising, links to other sites, and other content from third party businesses. The content posted by these parties will be reasonably identifiable as coming from a third party. These third-party sites, businesses, and advertisers, or advertising companies working on their behalf, sometimes use Web Beacons and Web Cookies to measure the effectiveness of their ads, personalize or optimize advertising content and to track users who link from their respective sites to this Site, but this third party technology does not permit them to access your Personal Information.
Some third party advertising companies may provide a mechanism to opt-out of their technology. For more information about these partners and links to their privacy policies, please view each third party’s site.
B. Use of Non-Personally-Identifying Information.
We analyze Non–Personally–Identifying Information gathered from users of this Site to help us better understand how this Site is being used. By identifying patterns and trends in usage, we are able to better design this Site to improve your experiences, both in terms of content and ease of use. We link information gathered using Non-Personally-Identifying Information to Personally-Identifying Information.
C. Disclosure of Non-Personally-Identifying Information.
From time to time, we may also release the Non–Personally–Identifying Information gathered from Site users in the aggregate, such as by publishing a report on trends in the usage of this Site.
4. Collection, Use and Disclosure of Personally–Identifying Information.
As defined above, Personally-Identifying Information is information that can be directly associated with a specific person or entity. We will only collect Personally-Identifying Information that you knowingly submit to us. We will not disclose your Personally-Identifying Information to third parties unless we obtain your permission to do so at the time we collect it, except as set forth below:
A. Collecting Personally-Identifying Information from Site Users
i. Registration and Other Information Provided to Us.
When you register with this Site, you may be asked to disclose Personally–Identifying Information. You may also choose to submit Personally-Identifying Information to us when you send us an email or use any interactive features and services that we may make available from time to time on this Site.
ii. Modifying Your Profile, Making Your Profile Private and Un-inviting Friends.
You may modify the information in your user profile at any time by clicking on the “My Profile” link on the left hand side of the page under the “My Profile” tab. You will be directed to your member profile page. Then click on the “Edit” tab on your member profile page, and then click on the “Profile” button that appears under the “Edit” tab after you click on the “Edit” tab.
You may also make your profile private at any time by clicking on the “My Profile” link on the left hand side of the page under the “My Profile” tab. You will be directed to your member profile page. Then click on the “Edit” tab on your member profile page, and then click on the “Opt-In and Subscriptions” button that appears under the “Edit” tab after you click on the “Edit” tab. If you select the “Opt In” option, all registered users will be able to see your profile information. If you select the “Opt Out” option, no website users or viewers will be able to view your profile. If you posted content on the Site, opting out will not automatically remove that content or the reference to your user name. When you opt out, your profile will become hidden, and you will not be permitted to submit Content to the Site. You will, however, be able to delete your existing content.
If at any time you want to un-invite a friend, click on the “Profile” tab on the home page, click on the link for “Contacts” and then click on the “remove” link next to the name of the individual that you want to remove.
iii. Material You Choose to Reveal in On-line Forums, Blogs, Message Boards, Chat Rooms or Similar Locations.
You may post Personally-Identifying Information on areas of this Site that may be viewed by other users or the public, although we recommend that you do not do so. We urge you to use good judgment and not post Personally-Identifying Information that you do not want other users to know.
YOU ASSUME ALL RESPONSIBILITY FOR ANY LOSS OF PRIVACY OR OTHER HARM RESULTING FROM YOUR VOLUNTARY DISCLOSURE OF PERSONALLY-IDENTIFYING INFORMATION.
B. Use of Personally-Identifying Information
We may use the Personally-Identifiable Information that you submit for any purposes related to our business.
C. Disclosure of Personally-Identifying Information
As described in Section 4(A) (“Collecting Personally–Identifying Information from Site Users”), users may, at their option, disclose their own Personally-Identifying Information by any means they choose. We will disclose Personally-Identifying Information in the following circumstances:
i. DMCA Infringement Notifications, Counter Notices, Notices of Violations of Site Terms of Service and Other Communications Directed to Us.
By submitting a Digital Millennium Copyright Act (“DMCA”) Infringement Notification, Counter Notice or other communication (including communications about content stored on or transmitted through this Site), you consent to have this communication forwarded to the person or entity who stored or transmitted the content addressed by your communications in order to facilitate a prompt resolution. For notices other than DMCA Infringement Notifications and Counter Notices, upon request, we will edit out your name and contact information. However, DMCA Infringement Notifications and Counter Notices (including any Personally-Identifiable Information set forth in the notifications) will be forwarded as submitted to us without any deletions.
iii. Contests, Giveaways and other Promotions.
iv. Employees, Third-Party Processors and Third-Party Service Providers.
We will disclose Personally-Identifying Information to our employees, contractors, affiliates, distributors, dealers, vendors and suppliers who process Personally-Identifying Information on our behalf, participate with us in the provision or operation of this Site or provide you with services.
v. By Law, to Protect Rights and to Comply with Our Policies.
We disclose Personally-Identifying information if: (1) required to do so by law, or in response to a subpoena or court order; (2) we believe in our sole discretion that disclosure is reasonably necessary to protect against fraud, to protect the property or other rights of us or other users, third parties or the public at large; or (3) we believe that you have abused the service by using it to attack other systems or to gain unauthorized access to any other system, to engage in spamming or otherwise to violate applicable laws.
vi. Business Transfers; Bankruptcy.
vii. Marketing Communications.
We will email you about products and services that we believe may be of interest to you. If you wish to opt-out of receiving marketing materials from us, please follow the instructions at the bottom of each email for opting out.
viii. Email Service.
You may have the opportunity to use a service to send electronic mail to another user or email list. In such cases, your valid email address and real name will be included with such messages. In order to prevent abuse, you may not opt out of such a display, but you may choose to refrain from using this service to transmit an email message.
5. Collection and Use of Information by Third Parties.
We abide by the Safe Harbor Principles developed by the U.S. Department of Commerce and the European Commission and the Frequently Asked Questions (FAQs) issued by the Department of Commerce on July 21, 2000. This section sets forth the privacy principles that we follow with respect to transfers of Personally-Identifying Information from the European Economic Area (“EEA”) to the United States.
To learn more about the Safe Harbor program, and to view The Recording Academy’s certification, please visit http://www.export.gov/safeharbor.
If you have any questions, please contact us at the following address:
Chief Privacy Officer
EU Safe Harbor
National Academy of Recording Arts & Sciences, Inc.
3030 Olympic Blvd.
Santa Monica, CA 90404
Users located in the EEA may direct us not to disclose their Personally-Identifying Information to third parties (other than our service providers). We do not use Personally-Identifying Information for purposes incompatible with the purposes for which we originally collected the information without notifying the relevant individuals of such uses and offering an opportunity to opt out.
Notwithstanding the foregoing, we may disclose Personally-Identifying Information without offering individuals the opportunity to opt out for the reasons described in more detail in Sections 4(C)(v) (“By Law, to Protect Rights and to Comply with Our Policies”) and 4(C)(vi) (“Business Transfers; Bankruptcy”) above.
C. Data Integrity
D. Onward Transfer
We may share Personally-Identifying Information with service providers we have retained to perform services on our behalf. We require service providers to whom we disclose Personal Information and who are not subject to laws based on the European Union Data Protection Directive to contractually agree to provide at least the same level of protection for Personally-Identifying Information as is required by the relevant Safe Harbor principles.
We maintain reasonable administrative, technical and physical safeguards to protect Personally-Identifying Information from loss, misuse and unauthorized access, disclosure, alteration and destruction.
Upon request, we will grant individuals reasonable access to Personally-Identifying Information that we hold about them for the purpose of correcting, amending, or deleting such Personally-Identifiable Information where it is inaccurate; provided, however, that we reserve the right to deny access or limit access in cases where the burden or cost of providing access would be disproportionate to the risks to your privacy or in the case of a vexatious or fraudulent request. If you wish to access or amend your Personally-Identifying Information , please contact our Chief Privacy Officer at the address provided in Section 7(A) (“Notice”) above. Any of our employees who wishes to review or update their Personally-Identifying Information can do so by contacting their human resources representative.
If we become aware that the security of the Site has been compromised or your Personally- Identifiable Information has been disclosed to unrelated third parties as a result of external activity, including but not limited to security attacks or fraud, we reserve the right to take reasonable appropriate measures, including but not limited to, investigation and reporting, and notification to and cooperation with law enforcement authorities.
We are also subject to the jurisdiction of the US Federal Trade Commission. The Federal Trade Commission may be contacted at the following address:
Federal Trade Commission
Attn: Consumer Response Center
600 Pennsylvania Avenue NW
Washington, DC 20580